HR letter templates — ready for HR review.
Five plug-and-play HR letters — offer letter, written warning, performance improvement plan, severance agreement, and exit interview questionnaire — each with a Copy button and a Download .md link that streams the source for HR review. Read the methodology ›
HR letter library
Every template begins with the disclaimer.
The letters below are starting points for HR review. The frontmatter on each markdown source flags the jurisdictions, the policy sections, and the review step before any employment action is taken.
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HR review required
Drafts are starting points for HR review. Severance and release language routes through employment counsel; protected-class framing and FMLA-adjacent context receive a second reviewer before any employment action.
- Offer letter:confirm the exempt classification under FLSA and the candidate's primary work state; leave the non-compete election blank where enforceability is contested.
- Written warning: confirm prior coaching is documented with dates; route to investigation where the conduct implicates a protected class or FMLA-adjacent leave context.
- Performance improvement plan: confirm the targets are role-specific, measurable, and supported by the resources the manager and HR can actually provide.
- Severance: route to employment counsel before execution; confirm the release language matches the controlling jurisdictions, OWBPA applicability, and the COBRA / state-continuation window.
- Exit interview: the summary memo records themes, not named interviewees; do not collect protected-class, FMLA-adjacent, or reasonable-accommodation information in the interview.
Start from a template, finish with HR review.
Pull a letter from this page, fill in the matter-specific fields, and route the draft through HR review before any employment action lands. The case workspace at /intake keeps the audit trail.
These templates are starting points — use them with HR review. Severance and release language routes through employment counsel; protected-class framing and FMLA-adjacent context get a second reviewer before any employment action.